Google Forms – Automating the Workflow

A hidden feature that many people don’t know about with Google Forms is the ability to create scripts that do actions with the forms upon a pre-determined trigger. TJ Houston, Technology Director at Huron City Schools wrote a blog post over a year ago that I use on a regular basis for use both at work and home. He detailed how Huron used Google Forms to create a self creating bus report incident form. You can read more about it here: Google Forms and PDF

At work we were hosting three free workshops surrounding Ohio’s Sunshine Law and needed a way to register people so that we knew who was coming. We could have used our event software but it would have been overkill for what we needed and wouldn’t have been a good use of our resources as we have other items that need attention. I used TJ’s blog post to create a workflow to take care of this need.

We are using a Google Form which will register people. As they register they will receive an e-mail with a PDF confirmation of their registration. We have a way to track attendance and can follow up with people after the event. An additional problem we have is gaining feedback from our attendees on our events. The blog post came to the rescue once again!

In order to solicit feedback, attendees will be given a link at the end of the session and asked for their feedback. Once they provide feedback and submit the form they will receive a certificate of attendance via e-mail. All of this took us about an hour to configure on the back end and test. The end result being a registration form that automatically provides attendees with a copy of their registration and a certificate of attendance all without intervention from a user.

We are working on creating a script that will send out e-mail reminders to people the day before their session and a few other items.

Device and Account Security

The old adage of “you are only as strong as your weakest link” is as true in 2013 as it has ever been previously. IT departments can put into place policies, procedures and security features but the user still remains the weakest point in the entire setup. I have a shirt from Thinkgeek.com which on the front it says “Social Engineering Specialist” and the back says “Because there is no patch for human stupidity”.

The user is the weakest point in the entire system because of social engineering. Social engineering is simply tricking people into willing giving up information. An e-mail with a link saying your IT department needs to verify your password…social engineering. A telephone call posing as IT…social engineering. If you want to read more about Social Engineering check this Wikipedia Article out.

I am currently reading Remote: Office Not Required by Jason Fried and David Heinemeier Hansson the founder of 37signals (Basecamp, Highrise, Campfire). In the book the authors are discussing working remotely and how various companies accomplish this task. While the book has many interesting passages which have led to highlighting, it was one in particular that stood out to me.

37signals has a security checklist that all employees must follow. This check list was included in the book. It was all good information and even forced me to take a step back, examine and make changes to my own security practices.

All computers must use hard drive encryption. I am running Mac OS X and have opted for File Vault. On the Windows side you could examine Bit Locker.
Disable automatic login and require password when waking from sleep. Also set the computer to automatic lock after 10 inactive minutes.
Turn on encryption for all sites you visit (HTTPS or SSL)
Make sure smartphones and tablets use lock codes and can be wiped remotely.
Unique generated long form password for each site and password managing software.
Turn on two-factor authentication.

All of this is great information and adds another step to break should you loose or have your device or login information stolen. There are some files that I work with that require additional security and they are stored in an encrypted file that requires a password. In addition to the security I have in place, I make use of our file server at work so there is always a backup of the file. At home I have a backup solution in place that backs up my devices there. The next stage I want to work on is off site backup incase of theft or fire at home.

Postach.io – The Answer to my Problem

Evernote is easily my favorite program for a variety of reasons. Their motto is simply “Remember Everything” which is what they have accomplished through simplicity of their program and developing programs for the various mobile platforms as well. The best way that I can describe Evernote is a giant notebook that fits in my pocket, is searchable and more. In my life I use Evernote for everything from work, documentation, ideas and school.

The last item in that list though is where I see Evernote excel and have a potential to be a paradigm shift in education. I am currently enrolled at Bowling Green State University in a Master’s program focusing on Classroom Technology that empowers teachers in learning how to use technology to enhance their student’s learning. My final project/thesis is geared around creating a digital notebook/E-Portfolio system that achieves three items. The first item I desire to achieve would be the ability for a student to use Evernote in a way that they can refer back to it not only in their current class or grade but further down the road. The second item I desire to achieve would be a system that allows students, parents, teachers and others to communicate on a piece of work created by the student and giving feedback. The third item I desire to achieve would be for the student to be able to create a showcase of learning/work as they progress.

Evernote did the first and third item on my wish list with perfection. It was the second item that I saw Evernote struggling with but in all fairness it wasn’t developed as a product to achieve my second goal. Then along came Postach.io.

Postach.io took my second goal and ran with it. In using Evernote as the platform for creation and the web as the platform for publication Postach.io has created the best of both worlds. Evernote is simplistic in learning how to use it and Postach.io carries that simplicity on in how posts are published. Enabling Disqus for commenting allows for the collaboration between the parties I mentioned previously.

At this time, I am working to develop a process on how Postach.io and Evernote could be used in a classroom setting. In my own learning I am using Postach.io in conjunction with other Web 2.0 tools to create a dynamic rich website. The tools in use are IFTTT, Feedly, Evernote, Twitter and Postach.io.

In Feedly I have entered multiple feeds from various websites related to Education Technology and other items which I can read and tag. I have created a tag within Feedly that is checked by IFTTT every 15 minutes. If a new article appears in the tag, IFTTT leaps into action and this is where the magic happens. IFTTT creates a new note within Evernote and tags it with the tag published which then sends the note to Postach.io. The same thing occurs if I favorite a tweet through Twitter. These five tools afford me the opportunity to not only share cool things I find with the world but creates a digital trail that I can follow later if I am looking for a resource.

Here is how the workflow happens with Feedly:

  1. News stories are brought into Feedly
  2. I read the stories and tag them.
  3. IFTTT checks the tag every 15 minutes
    3a. If no new article the process stops there.
    3b. If there is a new article then proceed to step 4.
  4. IFTTT creates a note within Evernote placing it into a pre-determined notebook with the tag published.
  5. Site is updated.

Here is how the workflow happens with Twitter:

  1. I read my Twitter feed
  2. If I feel the tweet is valuable then I click favorite
  3. IFTTT checks the favorites every 15 minutes
  4. If a new favorite appears, IFTTT creates a note within Evernote placing it into a pre-determined notebook with the tag published.
  5. Site is updated.

How does this play out in a school setting and create a resource for a student to have from Kindergarten and beyond? Is this something that is going to look different at different grade levels? Do you start out in Kindergarten with the teacher having a notebook for each student and then exporting that notebook out further down the road? Is this something that could be done through Evernote Business? I am still working on those ideas but I wanted to take a minute to show you how leveraging various tools such as Evernote, IFTTT, Feedly, Twitter and Postach.io can create not only a website but a way to track things later down the road.

Nickel Plate 765

Please pardon the interuption from my typical technology and education posts. This post is going to be a rambling of sorts. I should be working on my homework right now but wanted to capture my thoughts while they were still fresh in my mind.
As humans, memories from the past are easily triggered by the sight, sound, smell or touch of an object around us. On Saturday September 7th 2013 at the age of 26, I reunited with the sight, sound and smell of Nickel Plate 765 which I had last seen in 1991 (1992?) at the young age of 4(5?) years old as she roared through not only my hometown of Lima, Ohio but also her hometown. Nickel Plate 765 is a Berskhire Locomotive with a 2-8-4 wheel arrangement that was built at the Lima Locomotive Works in 1944 and was built for the Nickel Plate Rail Road. The 1991 trip was a special one as 765 met up with her older sister the Pere Marquette 1225 (1941). I don’t remember much from this event but am told by many that the ground rumbled as these two locomotives displayed their power for all in attendance with sights not seen, sounds not heard, a smell of coal burning and the rumble of the ground as they drove by in a display of the result of American engineering.
As we fast forward to 2013, 765 departed from her home with the Fort Wayne Railroad Histroical Society and made the trip eastward to Cuyahoga Valley Scenic Railroad to pull passengers up and down the rails at the Cuyahoga Valley Park. The whistle on the 765 is unlike any modern day engine and is easily identifable. Words escape me on how best to describe the sound so I will allow this Youtube video to do my writing for me.
765 Whistle
My dad made the trek to Columbus, OH from Lima, OH and we headed North on Interstate 71 for Brecksville, OH. Upon arrival we were quickly welcomed by other rail enthusiasts who easily filled the parking lot and the side of the road leading into the station. Those in attendance ranged in age from the young to the old (but still young at heart) all brought together by one common element. As clock moved closer to our 1:30 PM departure time, the excitment grew and those there to view and ride the train kept turning there necks towards the left in antipcation of the arrivial of 765. Then out of no where…the whistle was heard and you would have thought it was Christmas morning as young and old whipped out their phones and camers all for the chance of capturing the sights and sounds of 765.
We quickly boarded the passenger coach which was one of two coaches that used to ferry passngers on the Nickel Plate Line (NKP #62) and eagerly awaited our departure. A quick blow of the whistle and an “All Aboard!” and our trip was underway. We travelled from the Brecksville station to the Boston Mill station where we departed and 765 proceeded to drive in reverse out of sight. Antipcation quickly grew as we saw the smoke release from her smoke stack and she was off! The sounds of cameras clicked away as everyone was determined to capture that perfect shot of the 765 on the drive by. After the first drive by she backed up again and did another…affording us the chance to capture yet again that perfect shot we all desired.
We boarded the train once more after the second drive by and proceeded down the line to the Indigo Lake Station where we started our return trip to Brecksville. As we travelled the rail, we enjoyed the sights and sounds of the nature that surrounded us, occasionally interrupted by the whistle of the 765 as we approached crossings but no one minded the interuptation. As we came up crossing after crossing we were greeted by the sight of people waiting with cameras in hand for their chance to capture the perfect shot of 765. I think we also scared a few unsuspecting people who were dinining outside at local establishments with sound of the whistle and the quick appearance of a steam locomotive. The 765 can’t go unoticed, we are talking about a locomotive that is 100 ft long with a height of 15 ft. The locomotive alone weighs 440,800 lbs and when her tender is added to the mix she is 802,500 lbs to be recokned with. We arrived at Brecksville and departed the train.
The whole time during this entire trip, I don’t think the smile on my face disappeared (that was a 3 hr smile btw) nor did the smile on the face of the passengers both young and old who got to experience this working piece of American history. The passengers quickly moved to the front of the locomotive to see this massive machine up close and personal. When you are standing next to the 765 you really gain an understanding of just how massive this machine really is.
The 765 as she has done many times before created the sight, sound, smell and touch for those in attendance for the first time. The 765 also reignited those memories for those who had seen her previously whether that was in her prime when rail was a main mode of transportation in the United States or since her retirement job began. We all proceeded to our cars with a smile on our faces and smelling of burn coal to return to our daily lives. Yet for a few hours on a Saturday in September all in attendance were once again kids (maybe not in size…but in heart) enjoying the sights, sounds, smell and touch of Nickel Plate 765. This time I plan on not taking 22 years off between visits because as I have learned in life what may not seem cool or have relevance as a kid is the complete opposite when you are an adult and you value it that much more.
I had my camera in hand during this trip and have added the pictures to my Flickr account. Feel free to browse and use these pictures. They are listed under a Creative Commons License.
Nickel Plate 765 Pictures
My history of the NKP 765 and facts were gathered from the Wikipedia Entry.

Quick Thought – A New Series

I am working on my final paper for EDFI 6400 at Bowling Green State University and it focuses on online learning. In a previous class, I read a book titled Learning Theory and Online Learning by Linda Harasim. Harasim discusses how online learning has developed three distinct models over the years. The models developed are Online Collaborative Learning, Online Distance Education, and Online Courseware. As I work on writing this final paper (Actually…I am writing this blog post instead of writing the paper) I had a thought that led to this blog post.
Ohio currently has seven (7) statewide eschools currently in existence and three (3) new eschools approved for 2013 – 2014 along with other eschools that operate within a geographic restriction. These schools account for roughly 40,000 students across the K-12 spectrum. My thoughts quickly drifted to how these schools choose to deliver their curriculum and how it fits within the three (3) models I listed previously. I went one step further and wondered to myself as I often do, does the delivery method they select to have an impact on their state report cards? Does one model of curriculum delivery yield a more positive result? Then my mind went further and said should we include a school like the Nexus Academy of Cleveland and Columbus in this mix as they use a form of blended learning?
Many thoughts floating around in my mind right now on this and how I could answer these questions and tie them into my project.

Buzzword Bingo and Avocados

UPDATE: I am now doing a presentation on using Evernote and Postach.io

How do you make a presentation on project management exciting and worthwile to a group of teachers/administrators? This was the question I was faced with last week and into this week. Let’s be honest…project management is about as exciting as watching paint dry on a humid summer day. This whole discussion came about as I start work on prepairing for the Ohio Alliance for Public Charter Schools (OAPCS) State Conference Nov. 14th and 15th 2013.
Project management is a critical piece of the puzzle in any setting but what I have observed is people lacking an understanding of the terminology and process assosciated with this critical element. I have also observed that people often lack a starting point in evaluating vendors that come knocking at their door.
FULL DISCLOSURE: I AM EMPLOYED BY OAPCS AND ASSIST WITH THE CONFERENCE
In between taking two classes this summer at Bowling Green State University for my Master’s in Classroom Technology, I also saw a number of people within my PLN discussing a book titled Teach Like a Pirate (#tlap). I downloaded the Kindle edition of the book and started reading away. You can follow the author Dave Burgess on Twitter @burgessdave and also particpate in the ongoing discussions using the hashtag #tlap
Early on in the book Burgess discusses creating a hook, an intrguing message before they even enter the room. Burgess has established this hook with his students over the years as his reputation for being “the crazy teacher” on campus has spread. His last final hook for the students happens as they approach the door to his classroom with a sign simply asking students if they are ready for the experience that comes with being in his class. This is a powerful message achieved in limited words and it had me puzzled as to how I could create that excitment in my presentation.
My only possibility to hook attendees into my session would be through the title and description in the conference guide. I have crafted the title and description to read much like a wrestling bout main attraction. It starts off with the following “Multiple vendors enter the arena to vie for your bussiness…only one emerges victorius” and it continues on. After I wrote the description I still didn’t feel as though I had enough hook in the presentation.
I went in search of a few project management videos that poke fun at the process and the results we have all witnessed in past projects. It was through these videos I kept hearing industry buzzwords and the light bulb went off. My presentation is currently outlined and has text going in different directions. I created my own Buzzword Bingo playing card courtsey of Buzzwordbingogame.com. The words found in my game were placed by taking my outline and pasting the text into Wordle and saw which words were the most popular.
During the presentation the idea is that the attendees in the audience will play along, listening for the buzzwords found on their cards. I changed the game up a little and added a “Bonus Word” that was in no related to the topic at hand. This “Bonus Word” will show who is really listening. The “Bonus Word” I added was avoacado. I also changed it so that instead of saying Bingo…you have to say the word jalapeno. I will allow either pronuoncation of the word. Prizes will be awarded for the first 3 people who fill 5 buzzwords. There will also be a larger prize if someone can fill the entire board.
Buzzword Bingo is my hook. The game and the promise of prizes will hopefully keep the audience engaged and listening for those keywords. It is my hope that by being engaged and listening for the words on the card, they will retain the content that I am discussing which as we established before is not the most exciting. Will this work? I have no idea. Could this work in a classroom? I have no idea. You won’t know if something will work until you try it so why not give this a shot and see what happens.

I’m a Data Geek

Hello, my name is Bob Green and I am a data geek! Oh and in addition to being a data geek, I am a spreadsheet formula junkie. Ask me to do math on pen and paper I will fail but ask me to do the same problem in a formula in Excel and you will have an answer. I don’t understand it but programming it with Excel works for me.
Example of data geek: One summer I tracked the number of times I rode each roller coaster at Cedar Point. I created a spreadsheet that listed each coaster at that time along with their track length and course time. I then plugged it into a spreadsheet to calulcate the total feet travelled during the operating season and time spent on the rides. I don’t remember the time spent but I do remember I rode over 121 miles of track that summer (okay…I am a roller coaster junkie as well).
Data is all around us in various forms each day. I think it is safe to say that as humans if it can be quantified we have tracked it at one time or another. Does this data provide us with any information we didn’t have previously? Does this data help us to change our behavior (positiive or negatitive)? Once we have the data what do we do with it?
Case #1: Weight
Those who know me in real life, know that I am not the skinniest person alive nor am I the heaviest but I carry an above adequate level of weight. While I am active in playing hockey 2 – 3 times a week along with officating games in the Winter that is about the extent of my exercise outside of walking at an amusement park. Until recently I was also a frequent shopper at many fast food establishments. At a doctor’s office visit in December 2012, I weighed in at the heaviest I had ever been. The motiviation was there at that point to drop the weight.
I was at a hockey game (sensing a pattern here between hockey and roller coasters?) with a friend who showed me his Fitbit One. At a price point of $99 it was an easy choice and I bought one the next day. The Fitbit One tracks steps taken, floors climbed, distance travelled and calories burned. The website offers more indepth graphs and charts along with other features such as tracking food consumption and sleep. After using it for a week I had a baseline of my behvaiors and then set out to change them. I also ended up purchasing the Aria One scale found on the site that tracks weight, body fat and BMI.
Gone were the mornings of eating a fried egg, bacon and pepper jack sandwich every day with a drink from Starbucks (it still happens but less frequently), gone were the days of eating lunch out (again still happens but less frequently) and gone were the days of eating dinner out (same as the other two). Lunch became turkey/cheese sandwich with fruit and dinner often times was grilled chicken and pergoeies. Two things were quickly noticed, I had more money in my bank account and the weight was dropping.
Since that December doctor visit I have dropped 25 lbs (3.2% body fat and went down 1.5 pts on the BMI scale since March 2013) through trying to walk 5 miles a day, eating less food that is better from a nutrition standpoint and partaking in more activites as much as possible. My best day walking was a 17 mile trek around Cedar Point. I have set my goals to be 10 lb incriments so that I can see progress faster than setting a larger goal. I have hit my first goal of 240 lbs and am now setting my sights on 230 lbs.
Case #2: Driving
The second case is a bit more exciting as it was my first new car purchase in almost 4 years. My previous car was a 2006 Hyundai Elantra that had 135,000 miles on it. I was content with the car minus the poor gas mileage it achieved in the city but push came to shove when I was going to need about $1,000 in repairs for a car that had a trade in value of $1,900. I ended up purchasing a 2012 Chevy Cruze and currently plan to run it until it dies.
The majority of my driving in and around Columbus can be considered city driving. I was averaging 23-25 miles per gallon. If I was doing stricitly long range highway miles I was pulling down 28 – 30 miles per gallon. It wasn’t bad but it wasn’t great either. Combined I was getting probably around 26-27 miles per gallon. The Chevy Cruze though is much better in this regard. When I am doing strictly city driving I am averaging 32 miles per gallon and when highway driving is involved I am averaging 38 miles per gallon. My highest highway miles per gallon is currently at 38.9 miles per gallon.
The challenge I faced though was quantifying and the data over a long term than just that one tank of gas. I have created a spreadsheet that tracks miles drove for the month, average MPG and the average speed. This is data that is collected via the car’s computer system. Other data collected for this spreadsheets includes an average gas price (the price of gas on each Friday during the month in Ohio divided by 4), the average cost of fuel for the month, the average cost of fuel for the day, average miles drove per day, average number of gallons consumed in the day, average number of gallons for the month and how many total fill ups.
This is a treasure trove of data that I am able to now use to calculate and analyze to my heart’s content. I know that I drive on average 1,890 miles a month since March at an average MPG of 33.4 at an average speed of 35.07 MPH. Since I bought the car in March 2013 I have seen that the average price of gas has increased .20 cents per gallon and I am spending just under $200 per month on fuel. An average day I will consume $6.46 worth of fuel driving 61.5 miles per day using 1.84 gallons of fuel and fill my tank from empty roughly 3.62 times during the month.
What will I do with this data? I am not 100% sure. I think that one way I could use the data would be to notice any trends in MPG performance. If the MPG is decreasing that could be a sign of a mechanical issue with the car possibly. It could also be a sign of my average speed increasing. I am sure there is other tasks I could do with this data but I have only 3 months worth at this time so I am still working to figure it out.
Data is all around us and it can beneficial to our every day lives. It is how we use that data in our lives which determines it’s value. Data collection is huge in education at every level but people have different views on it’s effectiveness in the classroom. I am in favor of collecting data to help determine which standards a student is struggling with so we can create instruction that fits the need of that student. As a student in school I would have loved to be able to answer my dad with the data when he asked me “What is it that you don’t get about X?” X being what ever the math topic was that day in school. I always answered I don’t know…because I didn’t know what it was I didn’t understand about the topic but had nothing to back it up with.
I am NOT in favor of using a single test to collect a snapshot of a student’s growth on a given day and then use that data to determine a teacher’s pay or effectiveness. There are external variables influencing that student that are beyond the teacher’s control that can impact their ability to score well on a test to demonstrate growth. In addition to these external variables, we know that students all learn at different paces and have different struggles with the material.
What is my solution? I don’t know. I am tired though of seeing educators taken to task and being labeled as ineffective by people (media, public and legislators just to name a few) who have no idea of the reality in the classroom or the challenges faced. We have a system that is far from perfect but it is a system that is hopefully open for debate and tweaking after hearing input from all parties involved. I just hope that a dialogue can be established that includes all voices at the table.

I’m Bob Green, and This is How I Work

One of my favorite features over on Lifehacker is a recurring feature titled “Insert Name, and This Is How I Work”. The feature takes a look at how people such as authors, programmers, web site founders and others work. They look at the devices, software, processes and any thing else they might think of and put it together in an article. You can see a complete list of the features here: This Is How I Work
Current Gig: IT Coordinator
Location: Columbus, OH
Current Mobile Device: iPhone 5
Current Computer: Work: 15 inch MacBook Pro Late 2011 Home: 11 inch Mac Book Air Mid 2011, Acer C7 Chrome Book and a random Dell laptop that if I screw it up…no harm no foul.
One Word That Describes How I Work: Sproadically Focused (Okay…it’s two words but it describes me)
When I am focused on something or a deadline is at hand it has all my attention. If I have multiple things on my plate with no deadline approaching, I will work on something for a few hours and then work on something else. I find that it helps me think about the first task with a clear mind.
What Apps/Software/Tools Can’t You Live Without?
Evernote. Evernote is at the top of my list because it is on all of my devices, always up to date and the search function I feel functions like my brain. I can remember bits and pieces of something and if I can remember a keyword or tag I can usually find it in Evernote. I recently purchased an external USB battery that is 10200 mAh that I feel will become a great resource at conferences and on the road. Google Maps and GPS. When I visit a school, Google Maps and GPS save me from getting lost and ensure I can get back to the office at the end of the day. Pandora or some type of music. Silence is nice at times but for the most part I need music to keep me focused. Random cables in my bag because you never know when you will need a cable to connect or test a device. Scrap paper. Umbrella.
What’s your workspace like?
Office: Cubeical with two custom built windows (we removed the panels) and a missing wall. There are three of us in cubicals and we often collaborate on various items. One day the inability to see the other persons face got us mad so we took the panels out, the wall down and never looked back. My cubeical has various roller coaster pictures I have taken, little sayings and other stuff hanging on the remaining walls. It is not very organized to the untrained eye but I know where stuff is and my stack of scrap paper is never ending. I will some times use an external monitor but for the most part just use the laptop.
Mobile Office: I have a Timbuk2 custom messenger bag that I carry my laptop, umbrella, cables, Grid-It System and any other materials I need. Timbuk2 is another product I found out via Lifehacker and am glad I made the purchase. The quality of the material is great and it is held up to the weather and the abuse I put it through amazingly well.
Home: I either work on the couch in my bed. I knwo that neither of these are idea and I am working on developing a home office setup but haven’t found a desk that I like at this point and is affordable.
What do you listen to while at work?
98% of the time I will have Pandora on and a mix of custom stations playing. The music ranges form The Beetles to Jimmy Buffett to Bob Seger to Kid Rock to Brad Paisley. It is all over the place and some times I will mix it up and add a new station to the mix. The other 2% of the time may be a pdocast or Wait Wait Don’t Tell Me.
What is your best time-saving trick?
I don’t know if it is a time saving trick but I tend to get in the office between 8:00 – 8:15 AM which usually gives me 45-60 minutes before the office comes alive for the day and allows me to get focused on what ever the task may be for that day.
What’s Your Favorite To-Do List Manager?
I go back and forth but for the sake of this I would have to say paper and pen. It sits right next to my office phone and I can see what needs to be done, make notes etc.
Besides Your Phone and Computer, what gadget can’t you live without?
This is a tough call but I would have to say my Fitbit which tracks my steps, stairs climbed and miles walked. It has been a great benefit to me over the last few months since I bought it and helped me track and see visually as I work on goals.
What everyday thing are you better at than anyone else?
I don’t know. If I had to pick something it I guess it would be not hitting the snooze button on the alarm and getting out of bed as soon as the alarm sounds.
What’s Your Sleep Routine Like?
I try to be in bed by 11:30 PM and awake at 6:30 AM. Depending on the day though the bed time usually falls between 12:00 – 12:30 AM and awake at 6:30 AM. On the weekend unless I have to do something I usually aim to wake up between 8:00 – 9:00 AM.
Fill in the blank. I’d like to see ____ answer these same questions.
Chris Osgood or Steve Yzerman. Going from playing hockey to front office roles, I think it would be interesting to see how they developed their work routines and what they use and how they were guided.
What’s the best advice you’ve ever received?
Don’t skate with your head down. Actually the best advice any one ever gave me was work hard and focus on what you can control. Hard work pays off in the end, it may not be immediate but in the end working hard pays off you may just have to wait for it to show it’s self.
Anything else?
I get bored easily with products and don’t think I have ever kept a cell phone for a full two years before replacing it with something else. As a tech person, I want exposure to as many products as possible and know how they function and work in real life.
I am roller coaster addict. Just ask any one who knows me. I also am a hockey addict. If I am not playing hockey, I am watching hockey.

I’m Bob Green, and This is How I Work

One of my favorite features over on Lifehacker is a recurring feature titled “Insert Name, and This Is How I Work”. The feature takes a look at how people such as authors, programmers, web site founders and others work. They look at the devices, software, processes and any thing else they might think of and put it together in an article. You can see a complete list of the features here: This Is How I Work

Current Gig: IT Coordinator
Location: Columbus, OH
Current Mobile Device: iPhone 5
Current Computer: Work: 15 inch MacBook Pro Late 2011 Home: 11 inch Mac Book Air Mid 2011, Acer C7 Chrome Book and a random Dell laptop that if I screw it up…no harm no foul.
One Word That Describes How I Work: Sproadically Focused (Okay…it’s two words but it describes me)
When I am focused on something or a deadline is at hand it has all my attention. If I have multiple things on my plate with no deadline approaching, I will work on something for a few hours and then work on something else. I find that it helps me think about the first task with a clear mind.
What Apps/Software/Tools Can’t You Live Without?
Evernote. Evernote is at the top of my list because it is on all of my devices, always up to date and the search function I feel functions like my brain. I can remember bits and pieces of something and if I can remember a keyword or tag I can usually find it in Evernote. I recently purchased an external USB battery that is 10200 mAh that I feel will become a great resource at conferences and on the road. Google Maps and GPS. When I visit a school, Google Maps and GPS save me from getting lost and ensure I can get back to the office at the end of the day. Pandora or some type of music. Silence is nice at times but for the most part I need music to keep me focused. Random cables in my bag because you never know when you will need a cable to connect or test a device. Scrap paper. Umbrella.
What’s your workspace like?
Office: Cubeical with two custom built windows (we removed the panels) and a missing wall. There are three of us in cubicals and we often collaborate on various items. One day the inability to see the other persons face got us mad so we took the panels out, the wall down and never looked back. My cubeical has various roller coaster pictures I have taken, little sayings and other stuff hanging on the remaining walls. It is not very organized to the untrained eye but I know where stuff is and my stack of scrap paper is never ending. I will some times use an external monitor but for the most part just use the laptop.
Mobile Office: I have a Timbuk2 custom messenger bag that I carry my laptop, umbrella, cables, Grid-It System and any other materials I need. Timbuk2 is another product I found out via Lifehacker and am glad I made the purchase. The quality of the material is great and it is held up to the weather and the abuse I put it through amazingly well.
Home: I either work on the couch in my bed. I knwo that neither of these are idea and I am working on developing a home office setup but haven’t found a desk that I like at this point and is affordable.
What do you listen to while at work?
98% of the time I will have Pandora on and a mix of custom stations playing. The music ranges form The Beetles to Jimmy Buffett to Bob Seger to Kid Rock to Brad Paisley. It is all over the place and some times I will mix it up and add a new station to the mix. The other 2% of the time may be a pdocast or Wait Wait Don’t Tell Me.
What is your best time-saving trick?
I don’t know if it is a time saving trick but I tend to get in the office between 8:00 – 8:15 AM which usually gives me 45-60 minutes before the office comes alive for the day and allows me to get focused on what ever the task may be for that day.
What’s Your Favorite To-Do List Manager?
I go back and forth but for the sake of this I would have to say paper and pen. It sits right next to my office phone and I can see what needs to be done, make notes etc.
Besides Your Phone and Computer, what gadget can’t you live without?
This is a tough call but I would have to say my Fitbit which tracks my steps, stairs climbed and miles walked. It has been a great benefit to me over the last few months since I bought it and helped me track and see visually as I work on goals.
What everyday thing are you better at than anyone else?
I don’t know. If I had to pick something it I guess it would be not hitting the snooze button on the alarm and getting out of bed as soon as the alarm sounds.
What’s Your Sleep Routine Like?
I try to be in bed by 11:30 PM and awake at 6:30 AM. Depending on the day though the bed time usually falls between 12:00 – 12:30 AM and awake at 6:30 AM. On the weekend unless I have to do something I usually aim to wake up between 8:00 – 9:00 AM.
Fill in the blank. I’d like to see ____ answer these same questions.
Chris Osgood or Steve Yzerman. Going from playing hockey to front office roles, I think it would be interesting to see how they developed their work routines and what they use and how they were guided.
What’s the best advice you’ve ever received?
Don’t skate with your head down. Actually the best advice any one ever gave me was work hard and focus on what you can control. Hard work pays off in the end, it may not be immediate but in the end working hard pays off you may just have to wait for it to show it’s self.
Anything else?
I get bored easily with products and don’t think I have ever kept a cell phone for a full two years before replacing it with something else. As a tech person, I want exposure to as many products as possible and know how they function and work in real life.
I am roller coaster addict. Just ask any one who knows me. I also am a hockey addict. If I am not playing hockey, I am watching hockey.